• Administrative Coordiantor - Tradeshow

    Location US-CO-Aurora
    Posted Date 1 month ago(04/13/2018 10:51 AM)
    Job ID
    # Positions
  • Overview



    GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world – think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement – and every detail in between – we bring brands to life!


    Our mission is to create memorable event experiences, and we count on our talented employees around the world help us do it. We are looking for team members who can dream up the impossible and deliver it.


    The Administrative Coordinator - Tradeshow (Account Representative) is tasked with coordinating and overseeing all planning and production of assigned tradeshows.



    • Assist with the exhibitor kit production and maintenance.
    • Assist with exhibitor list development, accuracy, and system upload.
    • Assist with show workbench activation and maintenance.
    • Assist with the producing and distribution of organizer work orders as necessary.
    • Assist in the approval process and acts as a liaison between Account Management and graphic and GEM project managers to insure milestones are met.
    • Attends show management, operations, and Countdown meetings to ensure there is follow up in action items and effective planning.
    • Perform account representative functions as outlined in standard operating procedures.
    • Cross trains with all departments for a continual working knowledge of tradeshow production.
    • Perform assigned task in all GES applications pertaining to Account Management functions.
    • Acts as a liaison with show management, exhibitors, venue contacts, and production personnel with regard to all services.
    • Assists Account Manager at show site as needed by handling a specific area or function, order entry, updating the official invoice, and assisting with association needs.
    • Serves as in-house contact for Account Manager while they are at show site.
    • Produce miscellaneous/small projects for growth and developmental opportunities.
    • Performs other duties as assigned and deemed necessary of the position under the direction of the Supervisor and Account Managers.




    • College degree preferred.
    • Two (2) years experience in the tradeshow, convention, hospitality industry of special event planning preferred.
    • Flexibility with schedule. Position may require over-time work including nights/weekends depending upon show schedules.
    • Flexibility to travel 10-15% when needed to support larger shows.
    • Experience with SalesForce is a plus.
    • Familiar with Excel and Outlook
    • Good oral and written communication skills.
    • Good organizational skills.


    Work Environment


    Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

    • Competitive salaries
    • 401K with company match
    • Healthcare/vision/dental insurance
    • Wellness benefits
    • Career development program
    • Tuition reimbursement program
    • Employee assistance program
    • Vacation time
    • Community involvement opportunities
    • Team activities

    And much more……




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