VIAD

  • Accounts Payable

    Location US-NV-Las Vegas
    Posted Date 1 month ago(10/15/2018 4:16 PM)
    Job ID
    2018-10751
    # Positions
    1
    Category
    Admin/Clerical
    Company
    GES
  • Overview

     

    WE BRING THE “WOW”!

     

    ARE YOU READY TO BE A “WOW” MAKER?

     

    GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world – think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement – and every detail in between – we bring brands to

     

     

     

    Job Overview:

     

     

    The Field Services Team is responsible for the creation of POs to fulfill orders using external vendors as well as related companies for our corporate accounts customers. They are responsible for meeting discount and delivery deadlines while managing multiple customer requests. This team is also responsible for ensuring accurate billing to the customer by reconciling vendor invoices to their POs and ensuring timely payment to the vendors. The Field Services Coordinator communicates with multiple GES departments and colleagues to ensure that both orders and invoices are accurate and proper. The Field Services Coordinator is also responsible for maintaining professional and effective relationships with their vendor contacts. The coordinator must be able to work on multiple accounts at once while also handling last-minute requests with ease to avoid service disruptions. 

    Responsibilities

     

    • Prepares and submits accurate requisitions according to company guidelines
    • Expedites and follows-up on requisitions and purchase orders as needed to meet delivery and discount deadlines
    • Be able to identify and solve discrepancies with purchase orders, pricing, suppliers and any other issues throughout the procurement process
    • Work with internal GES personnel and GES suppliers to correct, revise or cancel purchase orders as required
    • Develop and maintain necessary files and records for maximum efficiency in performing job duties
    • Complete check requests and submit to accounts payable for deposit payments
    • Maintain accurate records for all purchases made via a p-card
    • Obtain all pertinent information for new vendors prior to placing orders
    • Review all invoices for appropriate documentation and approval prior to payment
    • Process 3 way PO matching invoices, up to 100 plus line items
    • Prioritize invoices according to cash discount potential and payment terms
    • Reconcile vendor statements, research and correct discrepancies as needed
    • Perform duties in compliances with GES policies, procedures and regulations
    • Participate in corporate initiatives related to major systems automation and process improvements
    • Develop/maintain professional relationships with your unit/team, Operations, Sales, Corporate, accounting and other depts

    Qualifications

     

    • Minimum 2 years Accounts Payable or Buyer experience required
    • 1 Year Industry Experience highly preferred
    • Minimum 2 Years PC Skills required with MS-Office including intermediate level proficiency in Excel, Word and Outlook Email
    • Attendance/Punctuality - Is consistently at work and on time. Required to work overtime as needed

    Work Environment

    Benefits:     

    Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

    • Competitive salaries
    • 401K with company match
    • Healthcare/vision/dental insurance
    • Wellness benefits
    • Career development program
    • Tuition reimbursement program
    • Employee assistance program
    • Vacation time
    • Community involvement opportunities
    • Team activities

    And much more……

     

     

    #GLDR

    HP-123

    EEO Information

    Equal Opportunity Employer, including vets and disability.

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