VIAD

  • Projects Specialist II

    Location US-NV-Las Vegas
    Posted Date 3 weeks ago(05/02/2018 10:41 AM)
    Job ID
    2018-10777
    # Positions
    1
    Category
    Accounting/Finance
    Company
    GES
  • Overview

    WE BRING THE “WOW”!

     

    ARE YOU READY TO BE A “WOW” MAKER?

     

    GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world – think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement – and every detail in between – we bring brands to life!

     

    Our mission is to create memorable event experiences, and we count on our talented employees around the world help us do it. We are looking for team members who can dream up the impossible and deliver it.

     

    Job Overview:

    The Projects Specialist II position is unique in its design, which will be rotational between various project assignments within the Shared Services Accounting Group (SSAG).  The Projects Specialist II will be supporting our leadership team, executive management and rotational to assisting SSAG teams.  Supporting executive and leadership would include building communications, tracking participation in our certification program, assisting with online learning, ensuring telephone transfers, and various tasks that lend support.  Rotations would include supporting our SSAG accounting related and accounts payable teams during times of volume or vacancy.

    Responsibilities

    Develop communications and applicable graphics for executive and leadership teams.
    Provide telephone transfer for executive leadership.
    Track certification programs for teams.
    Provide onboarding for new employees.
    Assist with online learning program.
    Develop presentations for leadership.
    Assist with offsite meetings when applicable.
    Develop executive management ad-hoc projects as needed. 

     

    Rotations with the group may include:

    Payroll
                  •Process high volume daily timecards and weekly payroll for hourly union employees timely and        accurately.
                  •Perform payroll duties requiring knowledge of standard practices used in the preparation, distribution, and maintenance of payroll and payroll records.
                 

    Accounts Payable
                  •Process vendor invoices from receipt through payment.
                  •Enter properly approved invoices (pre-approved) into Oracle AP; complete peer review of entered pre-approved invoice batches.
                  •Ensure accuracy of data entered into financial system.
                  •Maintain excellent vendor relationships.
                  •Maintain vendor accounts in a current status by reconciliation of statements.
                  •Research and resolve invoicing and payment issues.
                  •Knowledge of Sarbanes-Oxley (SOX) requirements for invoice payment controls
                  •Ensure compliance with company accounting policies and procedures and IRS rules and guidelines.
                  •Ensure appropriate accrual of sales and use tax.

     

    Billing
                  •Timely, accurate and complete billing of various revenue lines.
                  •Audit customer files in accordance with established procedures and produce timely client specific invoices for products and services within ‘days to invoice’ metrics /productivity standards.
                  •Ensure accuracy of pricing, labor hours, vendor invoices, products and services to price lists and contracts (where applicable) to begin the audit process
                  •Ensure approval signatures from as needed based on company policy and job guidelines are all obtained
                  •Research discrepancies as needed◦Interact with show site personnel, sales, operations, internal clients, and others to compile accurate billing records and effectively solicit timely information for billing completeness

    Qualifications

    Education/Experience:

    • Bachelor’s Degree in Communications, Business or applicable
    • Minimum of 1-2 years of applicable experience
    • Must be proficient in Microsoft
    • Must be able to work in a fast-paced environment and meet deadlines with little supervision
    • Must have excellent communication skills, be a team player, and self-starter with an understanding of team goals
    • Intermediate to strong analytical and organizational skills
    • Minimal travel

     

    Skills/Competencies:

    • High degree of professionalism and solid ability in delivering high quality customer service and establishing/maintaining effective and collaborative working relationships.
    • Excellent judgment, analytical and problem-solving skills.
    • Ability to work independently and as a team player.
    • Excellent customer service attitude.
    • Ability to collaborate with team members and other internal business partners.
    • Ability to work in a high-volume, fast-paced environment and meet deadlines.
    • Ability to investigate, analyze and resolve simple to highly complex problems and escalate where necessary.
    • Must have strong listening skills.

    Work Environment

    Benefits:    

    Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

    • Competitive salaries
    • 401K with company match
    • Healthcare/vision/dental insurance
    • Wellness benefits
    • Career development program
    • Tuition reimbursement program
    • Employee assistance program
    • Vacation time
    • Community involvement opportunities
    • Team activities

    And much more……

     

    #GLDR

    #MP123

    #LI-123

    EEO Information

    Equal Opportunity Employer, including vets and disability.

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