VIAD

  • Operations Coordinator

    Location US-FL-Orlando
    Posted Date 2 weeks ago(07/31/2018 11:52 AM)
    Job ID
    2018-11052
    # Positions
    1
    Category
    Admin/Clerical
    Company
    GES
  • Overview

    WE BRING THE “WOW”!

     

    ARE YOU READY TO BE A “WOW” MAKER?

     

    GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world – think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement – and every detail in between – we bring brands to life!

     

    Our mission is to create memorable event experiences, and we count on our talented employees around the world help us do it. We are looking for team members who can dream up the impossible and deliver it.

     

    Wow I Didn’t Know GES Did That: https://www.youtube.com/embed/Mh6q13ji8Hw

    Our Operations Coordinator will support the operations department in the performance of administrative activities, in an office and tradeshow production setting.

    Responsibilities

    • Prepare payroll in proprietary program for Union Laborers at offsite properties during tradeshow production, to include W4 and I9 completion for new hire paperwork.
    • Perform daily sign in/sign out function of Union Laborers, to include providing departmental assignments, offsite at tradeshow.
    • Prepare Reports in Oracle based program to preplan for tradeshow production, as well as offsite at tradeshow.
    • Perform safety functions, to include preparing safety data to populate shared excel documents as part of tradeshow preplanning, as well as incident reporting/investigation at site.Support Operations Management with preparation of Work Orders and Production drawings, compiling and providing in book format, in duplicate or triplicate. 
    • Support Operations Management with preplan of events to include preparation of show folders with appropriate forms, reports and equipment as needed.
    • Enter purchase requisitions into Oracle to support all operational needs including product, services and purchases for Orlando and Atlanta facilities.
    • Vendor relations-acquiring information to establish account for new vendors as well as following up with vendors on order ETA.
    • Maintain Certification files and attend all training classes as administrative support for forklifts, carts/scooters, and aerial lifts.
    • Represent the Company, as appropriate, in a professional manner. 
    • Keep abreast of industry trends and events.   
    • Perform other duties as assigned and deemed necessary of the position under the direction of the Operations Support Supervisor and Senior Operations Management.

    Qualifications

    • Three to five (3-5) years of customer service and administrative experience, preferred.
    • Knowledge of convention industry, preferred.
    • Must be proficient in Microsoft Word and Excel.
    • Must be able to work in a fast-paced environment and meet deadlines with little supervision.
    • Must have excellent communication skills, be a team player, and self-starter with an understanding of team goals.
    • Must be able to multi task and work within a group environment.

    Work Environment

    • Will be required to perform work on the tradeshow floor, in noisy and crowded areas as well as office setting. 
    • Requires working both alone and with others in a team atmosphere.
    • Requires working with union and non-union employees.

    BENEFITS:

    Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

    • Competitive salaries
    • 401K with company match
    • Healthcare/vision/dental insurance
    • Wellness benefits
    • Career development program
    • Tuition reimbursement program
    • Employee assistance program
    • Vacation time
    • Community involvement opportunities
    • Team activities

    And much more……

    EEO Information

    Equal Opportunity Employer, including vets and disability.

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