• Billing Coordinator - Tradeshow

    Location US-NV-Las Vegas
    Posted Date 2 weeks ago(08/01/2018 9:19 AM)
    Job ID
    # Positions
  • Overview


    Company Overview:






    GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world – think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement – and every detail in between – we bring brands to life!


    Our mission is to create memorable event experiences, and we count on our talented employees around the world help us do it. We are looking for team members who can dream up the impossible and deliver it.




    Job Overview:


    This position will service the Exhibitions, Events, and Storage – Exhibitor and Corporate Accounts billing for our products and services with priority being the storage billing. Duties include: timely, accurate and complete billing of monthly, quarterly, and annual storage from various cities. It may also include auditing and billing of the exhibitions as time permits. This includes: completeness of auditing and reconciling exhibitor and show files and storage space and pricing for all storage accounts, emailing/mailing all invoices to clients and managing the storage billing mailbox. You will interact with GES offices/warehouse personnel across the U.S., your colleagues and multiple departments to ensure accuracy of billing information and compliance with audit standards for billing and SOX compliance. This position requires excellent communication skills, team work, service orientation, high degree of accuracy combined with high proficiency in multitasking and keeping to tight billing, and month end timelines. 


    • Audit customer files and excel worksheets in accordance with established procedures and produce timely client specific invoices for products and services and storage within tight days to invoice metrics /productivity standards
    • Ensure accuracy of pricing for all products and services and storage entered into the Oracle billing system
    • Maintain records for all work performed in accordance to the established procedures
    • Complete audit of logistics.
    • Ensure all approvals are obtained based on company guidelines
    • Document and log any revenue opportunities and errors captured during the billing audit process and ensure approval is received for any price and/or service deviations
    • Interface with warehouse personnel, sales teams, exhibitor services, logistics managers, and other internal departments to ensure accurate billing records and effectively solicit timely information for billing completeness
    • Reconcile the invoice to AR and charge credit cards (or related forms of payments) for balances due upon billing if client does not have credit terms
    • Keep record of credit cards and storage agreements
    • Maintain full record keeping of show/exhibitor billing files in per company policy for Sarbanes-Oxley compliance purposes and as directed
    • Perform duties in compliances with GES policies, procedures and regulations
    • Participate in Corporate initiatives related to major systems automation and process improvements
    • Develop/maintain professional relationships with your unit/team, account management, exhibitor services, warehouse personnel, logistics, corporate, accounting and other depts.




    • 2 years college level coursework in related field (Accounting, Finance, Economics or Business Admin)


    Job Relevant Experience:


    • Minimum 2 years billing experience required
    • 1 Year Industry Experience Highly Preferred
    • Minimum 2 Years PC Skills required with MS-Office including intermediate level proficiency in Excel (advance preferred), Word and Outlook Email


    Job-Related Skills/Competencies:


    • Excellent professional interpersonal skills, communication and writing skills
    • Must be able to work in cohesive team environment
      High proficiency in multitasking and keeping to tight timelines

    Work Environment



    Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

    • Competitive salaries
    • 401K with company match
    • Healthcare/vision/dental insurance
    • Wellness benefits
    • Career development program
    • Tuition reimbursement program
    • Employee assistance program
    • Vacation time
    • Community involvement opportunities
    • Team activities

    And much more……

    • Office environment
    • Flexibility with work schedule (required to change shifts and work days as business needs dictate)
    • Flexibility with work hours (must be able to work overtime as business needs dictate)






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