• Billing Coordinator

    Location US-NV-Las Vegas
    Posted Date 2 weeks ago(10/31/2018 4:29 PM)
    Job ID
    # Positions
  • Overview






    GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world – think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement – and every detail in between – we bring brands to life!


    Our mission is to create memorable event experiences, and we count on our talented employees around the world help us do it. We are looking for team members who can dream up the impossible and deliver it.


    Job Overview:


    You will interact with GES offices across the U.S., your colleagues and multiple departments to ensure accuracy of billing information, creation of exhibitor/show files (pre- and post shows) and compliance with audit standards for billing and SOX compliance. This position requires excellent communication skills, team work, service orientation, high degree of accuracy and organization combined with high proficiency in multitasking and keeping to tight billing and month end timelines.


    Audit customer files in accordance with established procedures and produce timely client specific invoices for products and services within days to invoice metrics /productivity standards.

    Ensure veracity of pricing, labor hours, vendor invoices, products and services to price lists and contracts (where applicable) to begin the audit process.

    Upload and verify all change orders and proposals into GBMS.

    Create file folder and update Contract Status Report for the job as proposals are processed and uploaded.

    Verify NSD/EXPO/Logistics approvals. Make any labor cost moves that are necessary.

    Ensure approval signatures from both the Project Managers and Account Managers. Process DWO/Lost jobs.

    Verify all POs have been closed and if not, work with correct department to reach resolution.

    Verify all rates populate correctly.

    Verify all costs have been applied to the job in the correct location.

    Recalculate cost and revenue after every change.

    Resolve any bill rate/missing cost errors.

    Document and log any revenue opportunities and errors captured during the billing audit process and ensure approval is received for any price and/or service deviations .

    For contracted billing, route invoice draft and work with sales and operations to ensure that invoice draft is accurate and confirmed/approved. Interface with show site personnel, sales, clients, operations, other internal colleagues to compile accurate billing records and effectively solicit timely information for billing completeness.

    Reconcile the invoice to AR for balances due upon billing if client does not have credit terms.

    Create, maintain, complete and ensure full record keeping of client/exhibitor billing files in hardcopy and electronic form per company policy, for Sarbanes-Oxley compliance purposes and as directed.

    Perform duties in compliances with GES policies, procedures and regulations .

    Participates in Corporate initiatives related to major systems automation and process improvements.

    Develop/maintain professional relationships with your unit/team, Operations, Sales, Corporate, accounting and other departments.

    Perform other duties as assigned.


    2 years college level coursework in related field (Accounting, Finance, Economics or Business Admin). Minimum 2 years billing experience preferred.

    1 Year Industry Experience Highly Preferred.

    Minimum 2 Years PC Skills required with MS-Office including intermediate level proficiency in Excel, Word and Outlook Email.

    Excellent professional interpersonal skills, communication and writing skills.

    High proficiency in multitasking and keeping to tight timelines

    •Advanced organizational and problem solving skills

    Work Environment

    Business Casual

    Long periods of sitting and computer work

    Able to read small print reports

    Overtime hours required often throughout the year (during the week and on Saturdays)

    Vacation blackout during November and December (except designated Holidays)



    Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

    • Competitive salaries
    • 401K with company match
    • Healthcare/vision/dental insurance
    • Wellness benefits
    • Career development program
    • Tuition reimbursement program
    • Employee assistance program
    • Vacation time
    • Community involvement opportunities
    • Team activities

    And much more……






    EEO Information

    Equal Opportunity Employer, including vets and disability.


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