VIAD

  • Accounts Payable Coordinator

    Location US-NV-Las Vegas
    Posted Date 7 days ago(01/09/2019 5:51 PM)
    Job ID
    2018-12523
    # Positions
    1
    Category
    Accounting/Finance
    Company
    GES
  • Overview

     

    WE BRING THE “WOW”!

     

    ARE YOU READY TO BE A “WOW” MAKER?

     

    GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world – think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement – and every detail in between – we bring brands to life!

     

    Job Overview:

    The Accounts Payable Coordinator is responsible for reconciling vendor invoices to purchase orders to ensure the timely payment to vendors. The Accounts Payable Coordinator also works to ensure that vendor accounts are maintained up-to-date to avoid being put on 'no-service'. The Accounts Payable Coordinator communicates with multiple GES departments and colleagues to ensure that the payments are accurate and proper. The Accounts Payable Coordinator is also responsible for maintaining a professional and effective relationships with her vendor contacts. The coordinator must be able to work on multiple accounts at once while also handling last-minute requests with ease to avoid service disruptions. 

    Responsibilities

    Responsible for overseeing daily work process of ON Services Accounts Payable including, but not limited to:

    • Review all invoices for appropriate documentation and approval prior to payment
    • Process 3 way P.O. matching invoices, up to 100 plus line items
    • Prioritize invoices according to cash discount potential and payment terms
    • Process check requests
    • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
    • Respond to all vendor inquiries
    • Reconcile vendor statements, research and correct discrepancies
    • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
    • 1099 maintenance
    • Researching and resolving problem requests at leadership level
    • Reporting project status of group/individuals to AP Manager, including:
    • Invoice processing goals
    • Tax Hold status
    • PO Hold status
    • Monitor and Report on T&E card Processes
    • Account Activity
    • Backlog goals
    • Reconciling monthly T&E card transaction statement in preparation for payment
    • Monitoring and reporting expense report activity
    • Perform duties in compliances with GES policies, procedures and regulations
    • Participate in corporate initiatives related to major systems automation and process improvements
    • Develop/maintain professional relationships with your unit/team, Operations, Sales, Corporate, accounting and other depts
    • Perform other duties as assigned

    Qualifications

    • 4-5 years Accounts Payable experience in large company
    • Ability to provide direction to staff members/groups for daily AP processes
    • Ability to multi-task and consistently meet deadlines
    • Ability to embrace and lead change
    • Excellent communication skills
    • Experience training on AP systems and processes
    • Experience using expense reporting system
    • Experience using imaging system
    • High school diploma
    • Two years of accounts payable experience in fast-paced, high-volume environment with an emphasis on systems, accounting and reconciliation processes.
    • Prior experience in AP leadership role
    • Excellent computer skills, with a solid knowledge of Excel and Word.
    • Self starter with excellent project management skills.
    • Ability to multi-task and consistently meet deadlines.

    Work Environment

    Benefits:     

    Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

    • Competitive salaries
    • 401K with company match
    • Healthcare/vision/dental insurance
    • Wellness benefits
    • Career development program
    • Tuition reimbursement program
    • Employee assistance program
    • Vacation time
    • Community involvement opportunities
    • Team activities

    #GLDR

    #HP-123

    #LI-123

    And much more

    • Flexibility in working hours to accommodate special emergency projects/assignments
    • High level of team work and communication between Special Projects Coordinators and with AP Manager is essential

    EEO Information

    Equal Opportunity Employer, including vets and disability.

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