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Administrative Coordinator - Operations

Administrative Coordinator - Operations

Job ID 
2017-9103
# Positions 
2
Location 
US-IL-Hodgkins
Posted Date 
9/26/2017
Category 
Admin/Clerical
Company 
GES

More information about this job

Overview

Support Operations Department both in the office and at show site in the performance of key administrative activities with primary focus on Tradeshow Production, Freight & Safety support.

Responsibilities

  • Reviewing, organizing and submitting Union Payroll at Showsite to GES Payroll Processing Dept in Las Vegas by posted deadlines
  • Assisting Payroll Dept & Union laborer for payroll issues
  • Scanning of Small Package deliveries (UPS, Fedex, etc) at show site.
  • Timely and accurate submission of information related to the labor tracking process
  • Assists with Union New Hire Paperwork completion
  • Provide administrative support for Loss Prevention & Safety at Showsite
  • Data entry of Certificates of Insurance and communicating noncompliance to exhibitors in a timely and professional manner
  • Occasional Advanced Warehouse assistance at offsite location
  • Assisting in the Marshalling Yard checking drivers in for loading/unloading at show site
  • Entering of Bill Of Lading Information into GES System
  • Completing Show Close Files in an organized and timely manner to meet deadlines in place
  • Support other Operations Coordinators in alignment with their requirements as needed and prescribed by the Operations Support Supervisor
  • Assisting with administrative completion of Rental, Supply, & Services Purchase requisitions as requested by Operations Management
  • Running if reports and other Pre & Post show administrative needs assigned by Operations Management
  • Perform all duties with the utmost integrity avoiding any conflict of interest
  • Perform other duties as assigned and deemed necessary of the position under the direction of the Operation Support Supervisor

Qualifications

  • Three to five (3-5) years of customer service and administrative, or payroll experience preferred
  • Knowledge of Tradeshow industry, preferred
  • Must type 50 wpm and have 10 key calculator skills
  • Must be proficient in Microsoft Office (Excel, Word & Outlook)
  • Must be able to multi-task while keeping thoroughly organized
  • Must be able to work in a fast-paced environment and meet deadlines with little supervision and prioritize accordingly
  • Must have excellent communication skills, be a team player, and self-starter with an understanding of team goals
  • Valid Driver’s License
  • Ability to work nights and weekends and possible holidays is required.
  • Must be able to work flexible schedule work hours, shifts or days worked will vary due to show schedules and adapt to short       notice of schedule changes –standard non-show hours are 8am-4:30pm in office
  • Travel is required to work in out of home state venues facilities in the Midwest and potentially other parts of the US.

Work Environment

  • Job requires walking, bending, handling, reaching, grasping, lifting 25+ lbs., and repetitive motions
  • Job requires long hours during show runs with varying stop and start time both early AM and late PM
  • Job requires ability to work well in a sometimes loud or otherwise uncomfortable atmosphere (variable temperatures, dust, etc) due to show floor inconsistencies and environments
  • Work performed in an office setting during non-show responsibilities includes sitting at a computer and filing

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