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Accounting Specialist - Part Time

Accounting Specialist - Part Time

Job ID 
2017-9206
# Positions 
1
Location 
US-NV-Las Vegas
Posted Date 
9/29/2017
Category 
Accounting/Finance
Company 
GES

More information about this job

Overview

WE BRING THE “WOW”!

 

ARE YOU READY TO BE A “WOW MAKER?

 

GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world – think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement – and every detail in between – we bring brands to life!

 

Our mission is to create memorable event experiences, and we count on our talented employees around the world help us do it. We are looking for team members who can dream up the impossible and deliver it.

 

The Accounting Specialist - Part-Time position is unique in its design which will be rotational between various accounting areas (with an emphasis in Payroll Services) within the Shared Services Accounting Group.  Your daily assignments may vary providing diversification and would be considered non-routine in nature. The Accounting Specialist individual will be assigned a supporting role, in which the individual will be responsible for filling various positions within a SSAG department (Payroll, Accounts Payable, and Billing), that is experiencing a lack of resources, an increase in volume, process change, or other specified need.  The ability to adapt to different roles and changing environments, while maintaining a supportive and customer service focus is crucial for success.  

Responsibilities

Below is a SAMPLE of varing responsibilities to be assigned as the candidate rotates through SSAG.:

 

Payroll

 

  • Work under general supervision from a designated supervisor.
  • Process new hire and change transactions for union employees timely and accurately.
  • Verify accuracy of data entry and correct setup of taxes and deductions.
  • Perform payroll duties requiring knowledge of standard practices used in the preparation, distribution, and maintenance of payroll and payroll records.
  • Manage work flow to ensure all transactions are processed timely and accurately.
  • Review payroll documents for compliance with policies and procedures.
  • Assist employees and management with questions, concerns or requests regarding payroll. This includes properly applying technical knowledge and skills, communicating and listening effectively.
  • Perform each assigned task, exercising routine methods and mechanics of the job and requesting assistance when unusual circumstances arise.
  • Identify, research, and assist in the resolution of payroll related discrepancies.
  • Research and effectively communicate, both verbally and in writing, with employees and departments.
  • Prepare employee documentation for scanning or filing. Ensure records are maintained in accordance with record retention requirements.
  • Stay current on regulatory, legal and other payroll developments to foresee and/or address payroll initiatives and issues.
  • Distribute checks and direct deposit vouchers timely and in accordance with company policy, union agreements and federal and state regulations.

Accounts Payable

  • Process vendor invoices from receipt through payment.
  • Enter properly approved invoices (pre-approved) into Oracle AP; complete peer review of entered pre-approved invoice batches.
  • Ensure accuracy of data entered into financial system.
  • Maintain excellent vendor relationships.
  • Maintain vendor accounts in a current status by reconciliation of statements.
  • Research and resolve invoicing and payment issues.
  • Knowledge of Sarbanes-Oxley (SOX) requirements for invoice payment controls
  • Ensure compliance with company accounting policies and procedures and IRS rules and guidelines.
  • Ensure appropriate accrual of sales and use tax.

Billing

  • Timely, accurate and complete billing of various revenue lines.
  • Audit customer files in accordance with established procedures and produce timely client specific invoices for  products and services within ‘days to invoice’ metrics /productivity standards.
  • Ensure accuracy of pricing, labor hours, vendor invoices, products and services to price lists and contracts (where applicable) to begin the audit process
  • Ensure approval signatures from as needed based on company policy and job guidelines are all obtained
  • Research discrepancies as needed
    • Interact with show site personnel, sales, operations, internal clients, and others to compile accurate billing records and effectively solicit timely information for billing completeness
    • Create, maintain, complete and ensure full record keeping of client/exhibitor billing files in hardcopy and electronic form per company policy, for Sarbanes-Oxley compliance purposes and as directed
    • Perform duties in compliances with GES policies, procedures and regulations 

Qualifications

Education/Experience

  • High school diploma or GED required, Bachelors Degree preferred
  • Basic accounting knowledge preferred

 

Skills/Competencies:

  • Intermediate level Microsoft Excel.
  • Microsoft Outlook.
  • Excellent organizational skills.
  • Excellent reading and interpretation skills.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidential information.
  • High degree of professionalism and solid ability in delivering high quality customer service and establishing/maintaining effective and collaborative working relationships.
  • Excellent judgment, analytical and problem-solving skills.
  • Ability to work independently and as a team player.
  • Excellent customer service attitude.
  • Ability to collaborate with team members and other internal business partners.
  • Ability to work in a high-volume, fast-paced environment and meet deadlines.
  • Ability to investigate, analyze and resolve simple to highly complex problems and escalate where necessary.
  • Strong telephone and interpersonal skills. Must have strong listening skills.

Special Considerations

  • Flexibility with work schedule (required to change shifts and work days as business needs dictate).  Work schedule could include Saturday and/or Sunday at time.
  • Flexibility with work hours (must be able to work overtime as business needs dictate)

Work Environment

Our work enviornment and culture is one that is innovative and challenging.  Our site is about 5 years old and accomodates a work space that is modern and collaborative, while emphasizing employee engagement and community share (volunteer).

 

#GLDR

 

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